Specializing in Meeting Site Selection
Stephens & Associates - Your single point of contact for negotiating and managing your meeting site selection process.
Our Expertise
With over 30 years of experience in hotel sales and site selection, we know the challenges of planning a meeting – we take the hassle out of venue selection.
We understand the language and have the knowledge.
We Listen
We believe sales is about relationships. We meet with you in person or on the phone to learn about your company, your meeting requirements and budget – what matters to you.
We Work With You and Save You Valuable Time
Our Process
- Direct the RFP process - research and identify venues that match your budget and meeting criteria.
- Provide an accurate, easy to read comparison summary to you in an expedient manner.
- Schedule and coordinate site inspections.
- Request the contract in your name and review with you.
- We set the stage for you to work seamlessly with the venue. After you sign the contract we are still here to offer advice and suggestions.
The work we do is at no cost to you
Testimonials
"Stephens & Associates have always met or exceeded our expectations in the quality
of venues and services that they provided us with."
Marilyn Crawford, CMP, CHRL
XCG Consultants Ltd.
“Brenda has been an integral part of our offsite and meeting planning process for the past number of years. Brenda’s in-depth knowledge of both our company, corporate needs and the hospitality industry itself, allows us to vet properties, compare costs and other offerings quickly, efficiently and reliably. Brenda sets the stage for us to work seamlessly with the venue, realize cost efficiencies and in so doing, free up our time to concentrate on planning our corporate meeting strategy. We value Brenda’s expertise and enjoy working with her.”
Sklar Wilton and
Associates Ltd.
"Stephens & Associates have been great to work with. They took the hassle out of sourcing a suitable location for our event, which was a big help!"
Stephen Couldridge
National Manager
Music Education Dept.
Yamaha Canada Music Ltd.
Contact us
Brenda Stephens, CMP
Principal
Stephens & Associates
Specializing in Meeting Site Selection
519-820-9044